Data Privacy Notice
Ignite is the working name for Contagious charity no. 1089954
1. Who is Ignite?
Ignite is a Christian charity based in Alnwick, Northumberland. We have a strong focus on youth and schools work, striving to serve our local community with love and action.
Our website is www.ignite-alnwick.co.uk
The data controller is Ignite (working name for Contagious) which is governed by a board of Trustees.
This privacy notice has been written to explain what to expect when we collect and process your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We take our responsibility very seriously, ensuring that personal information is held, used, and processed in accordance with the current legislation.
2. What are the types of personal information we collect?
Ignite collects personal information, for example, when we are asked about our activities, someone comes along to an event or we receive a financial donation.
Information we may typically collect are names, addresses, dates of birth, photos, dietary requirements and email addresses.
If you decide to give financially to us, additionally we will collect bank details, other financial records for Gift Aid purposes.
If you decide to volunteer or work with us, we will also collect sensitive information disclosed on your application form, health requirements so we can support you and disclosure of criminal convictions.
3. Why do we collect this information?
The Trustees of Contagious comply with their obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
We use your personal data for the following purposes: -
· To enable us to provide a range of activities for the benefit of people in a particular geographical area as specified in our constitution;
· To administer Supporter and Volunteer records;
· To fundraise and promote the interests of the charity;
· To manage our employee(s) and volunteers;
· To maintain our own accounts and records (including the processing of gift aid applications);
· To inform you of news, events and activities relating to Ignite.
4. What is the legal basis for processing of your personal data?
· Your consent for us to hold data (e.g. names and contact details) so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about Ignite events.
· Processing is carried out by Trustees of Ignite and its employee(s) and volunteer activity leaders, provided that:
§ the processing relates only to Supporters or Volunteers or those who have regular contact with Ignite in connection with its charitable purposes); and
§ there is no disclosure to a third party without consent.
5. How we store and share this information?
Electronic records are kept in a secure and password protected drive. If information is collected in paper copy (for example a register) it will be copied to an electronic version and paper copies will be destroyed, or it will be kept in a locked and secure unit. We will keep your information for as long as required to enable us to operate our services, but we will not keep your information any longer than is necessary. We will abide by our legal obligations and industry standards or best practice when determining how long we should retain your information, this is usually 3 years for volunteer records and 6 years for financial records. After this time, we will either renew our consent with you or delete the data. We will never share your information or pass it on to a third party, unless there is a clear legal obligation, for example a Police investigation
6. Your data protection rights are:
We take your data rights seriously. GDPR provides you with the following rights:
· The right to be informed – you have the right to know about what personal information we process and how we do it
· The right of access – you have the right to request a copy of the information that we hold about you
· The right to rectification – you have the right to correct data that we hold about you that is inaccurate or incomplete
· The right to erasure – in certain circumstances you can ask for the data we hold about you to be erased from our records
· The right to restrict processing – where certain conditions apply you have the right to restrict processing of your data
· The right to data portability – you have the right to have the data we hold about you transferred to another organisation
· The right to object – you have the right to object to certain types of processing such as direct marketing
· Rights in relation to automated decision making and profiling – we do not carry out automated decision making and profiling
7. Complaints or concerns
To exercise all relevant rights, queries or complaints, please in the first instance contact the Chairman of Trustees, Ignite:
Andrew Duff, The Coach House, Bondgate Within, Alnwick NE66 1TD
Tel 01665 605663
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Reviewed in July 2023